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Court Administrator II – Isanti County – Minnesota Judicial Branch

Posted 6 months ago

Description

The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We value diversity in educational background, professional experience and cultural characteristics. The public’s trust in the judiciary as well as those who administer the daily aspect of the court organization is vital and we seek people from an array of environments to help build the future of court administration. The Tenth Judicial District’s court administration team is empathetic, supportive, and enterprising. We are intentional and mindful about the kind of administration team and culture that we are creating, seeking broad-minded administrators with robust capabilities who value supporting one another’s growth.

The Tenth Judicial District is seeking an innovative and experienced professional to lead the Isanti County Court Administration team. Isanti County is located in east central Minnesota, located 45 miles north of the Twin Cities, and has a population of 40,596. This highly responsible leadership position is the administrative head of the District Court in Isanti County and is responsible for the overall management and operations in court administration.  

The Court Administrator is appointed by the District Court Judges. Work is performed with a great deal of independence, under the supervision of the Judicial Deputy District Administrator. This position collaborates closely with judges, justice partners, district administration and the state court administrator’s office. Responsibilities include the overall management of the civil, criminal, traffic, family, probate, mental health, juvenile and conciliation functions. Incumbent is responsible for organizing, directing and coordinating activities of subordinates engaged in the direct processing of cases and courtroom duties.
 
The Minnesota Judicial Branch cares about and invests in our employees. Our comprehensive benefits package includes health and wellness benefits, ten paid holidays, paid vacation leave, paid sick leave, professional development opportunities, and tuition reimbursement. The employee-paid premium for a full-time employee with single coverage is only $37.74/month for the Minnesota Advantage Health Plan (Download PDF reader) and $13.50/month for the Dental Plan.  To learn more about the benefits we offer, go here and click on the Employee Benefits tab.  

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. To learn more about working for the Minnesota Judicial Branch, watch this video.Example of Duties

The following are examples of major job duties expected for this position to perform:

  • Leads and actively fosters ongoing employee engagement strategies to develop, sustain, and promote Tenth District beliefs and vision.
  • Demonstrates a personal commitment to embodying the qualities needed in a healthy and inclusive work culture, including but not limited to: openness, vulnerability, boldness and courage.
  • Coordinates, organizes and supervises the management of the case processing activities of the court with regard to guidelines, work procedures, and caseflow management. 
  • Oversees the initiation, maintenance and data quality of case records in the Minnesota Court Information System, and the use of system generated forms and reports. 
  • Oversees record management including computer operations, record retention, storage of records, local recordkeeping, and reporting of court minutes.  Maintains statistical records of caseflow to determine needs. 
  • Interprets and executes statutory mandates, rules of court, and judicial system policies as they relate to administrative matters. 
  • Manages the financial aspects of local court operations including the collection, receipt and accounting for fees, fines, bonds and escrow funds; maintains safe custody of funds and valuables, invests or distributes funds, and maintains financial records; prepares and reviews periodic financial, statistical and other administrative reports. Monitors and complies with risk assessment controls. 
  • Assigns or supervises and directs the work of all non-judicial employees of the Court Administrator’s Office. Directs court personnel management including recruitment, hiring, training, motivation, performance evaluation, assignment, discipline, and discharge. Administers judicial personnel regulations and the provisions of collective bargaining contracts. 
  • Assists the local Bench and the Deputy District Administrator in the formulation and implementation of local and district policy. Develops or modifies procedures to ensure compliance and supervise implementation; evaluates functions and makes recommendations for policy changes as necessary. 
  • Works as a member of the Tenth Judicial District Administrative Team on operational issues and strategic planning. 
  • Serves on local and statewide committees and boards and work closely with county justice partners on matters pertaining to the justice system. 
  • Participates in the development and monitoring of performance measures and conduct continuing research and evaluation of court programs and operations to increase the efficiency and effectiveness of caseflow management. 
  • Plans and manages office technology initiatives. Evaluates opportunities for technologies that expand the capacity of the court system and coordinates technology initiatives with District Administration. 
  • Takes the lead on all facility related matters specific to the local court offices, such as maintenance issues, court security, etc. 
  • Resolves complaints on court related matters from the public, law enforcement, attorneys and others. 
  • Participates in community/Judicial Branch outreach by coordinating visits and contact with legislators and other elected officials; speaks to school and civic groups about the courts and Judicial Branch activities; collaborates with legal service providers to assist pro se customers of the court. 

PHYSICAL DEMANDS: 

Work involves remaining in a stationary position most of the time in front of a computer, using a keyboard, mouse, and telephone. Regularly operate a computer and other office equipment. Occasionally move about the work site to access file cabinets, office equipment, etc. Typical Qualifications

Minimum Qualifications 
  Any combination of training and work experience which indicates possession of the knowledge, skills and abilities. 

  • Graduation from an accredited four-year college or university with a bachelor’s degree in business, public administration, court administration or related field; AND
  • Thorough court supervisory, management and administrative experience, OR 
  • A combination of equivalent education and experience. 

Knowledge, Skills, and Abilities: 
 

  • Ability to establish and maintain effective working relationships with a wide variety of individuals within and outside of the organization: state court administration, judicial district administrators, judges, court employees, supervisor, subordinates, other governmental and private organizations, and the public.
  • Exceptional communication skills, interpersonal skills, and emotional intelligence.
  • A personal, proactive commitment to diversity and inclusion that helps to effectively foster a culturally diverse environment.
  • Ability to navigate and lead others through change and ambiguity within a complex organization. Considerable knowledge of court procedures and policies, legal documents, laws, and legal factors pertaining to the various divisions and functions of district court. 
  • Considerable knowledge of the organization, operations, functions, and scope of authority of district court. 
  • Considerable knowledge of automated information systems used in the court. 
  • Ability to show a high degree of respect for all customers and stakeholders with diverse backgrounds, viewpoints, needs and experiences through courtesy and sensitivity. 
  • Ability to plan, direct, train, and evaluate the work of professional, administrative and/or office support staff in a manner conducive to high moral and productivity.
  • Ability to understand and follow oral and written instructions. 
  • Ability to make timely and sound work-related decisions in accordance with statutory mandates, rules of court, and court policies and procedures. 
  • Ability to supervise the maintenance of a variety of complex records and prepare reports from such records. 
  • Ability to plan, assign, coordinate, supervise, and manage the work of subordinate employees engaged in a variety of court clerical activities. 
  • Ability to express ideas concisely and clearly, orally and in writing. 
  • Ability to analyze, recommend, and implement changes and strategic plans. 
  • Ability to operate at an executive level with judges, court leaders, justice partners and the public and maintain effective working relationships with others. 
  • Ability to develop and implement organizational change initiatives. 
  • Ability to relate to individuals both within and outside the court system through appropriate communication styles.  

Preferred Qualifications 

  • Master’s degree in public or business administration or a related field; OR 
  • Certified Court Manager Certification, Institute for Court Management, OR
  • Certified Court Executive Certification, Institute for Court Management, OR
  • Institute for Court Management Fellows Diploma

Supplemental Information

Please apply for this position online by clicking the Apply link near the top of this page. (For instructions on creating and submitting your online application, click on the How to Apply link in the left-hand menu at the top of this page).

Interviews will be held on Wednesday, June 22, 2022 with second interviews on Friday, July 1, 2022.

All employment offers may be rescinded if the required criminal background check identifies job related convictions.

To ensure the health and safety of all judicial officials and employees, the Minnesota Judicial Branch follows recommendations from the Centers for Disease Control & Prevention (CDC) regarding COVID-19 and related mitigation efforts. Effective November 1, 2021, all Minnesota Judicial Branch judicial officers and employees are required to disclose their vaccination status which includes the following options: not vaccinated, partially vaccinated, fully vaccinated, or choose not to disclose. Individuals hired following this date will be required to disclose their vaccination status. 

Contact Information:
Please contact the Tenth District Human Resources Department with questions regarding this posting via email at 10thDistrictHumanResources@courts.state.mn.us.

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 10thDistrictHumanResources@courts.state.mn.us.
 
 Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.AgencyMinnesota Judicial BranchAddress25 Rev Dr Martin Luther King Jr Blvd

St Paul, Minnesota, 55155Phone651/284-3863
Websitehttp://www.mncourts.gov/

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