POSITION OVERVIEW
The U.S. District Court for the District of Minnesota is seeking a Courtroom Deputy for District
Judge Katherine M. Menendez, in Minneapolis, Minnesota. The Courtroom Deputy performs
general and specialized court and courtroom functions, to include calendaring and/or similar
courtroom services work. The duties involve managing the judge’s caseload, attending and
logging court proceedings, and processing orders. This job requires a high level of knowledge
and complexity regarding court and courtroom operations. In addition, the person in this
position must be able to function at a fully proficient level of courtroom work, including
complete calendar and other reporting responsibilities. The person selected for the position
must be a professional with excellent organizational and interpersonal skills, and a high
attention to detail. The typical work schedule for this position is Monday through Friday, 8:30
a.m.- 5:00 p.m. with occasional remote work (additional hours may be required).
REPRESENTATIVE DUTIES

• Manage judge’s cases by calendaring, distributing, monitoring, and enforcing deadlines.
  Monitor filing of pertinent documents. Provide timely responses to judicial orders.
• Serve as primary source of information on status conferences, hearings, trials, and other
  case processes.
• Manage and organize exhibits used in court proceedings, including setting up and
• troubleshooting electronic evidence presentation systems. Attend court sessions and
• conferences. Assist with the orderly flow of proceedings including, but not limited to,
• setting up the courtroom, assuring presence of all necessary participants, and managing
• exhibits. Take notes of proceedings, rulings, notices and prepare minute entries
• electronically.
• Review cases or reports for necessary actions.
• Calendar and regulate case movement. Keep judge and immediate staff informed of
  case progress. Assist the judge and parties in jury selection and maintain records of jury
  selection and attendance. Act as liaison between the clerk’s office, the bar, the public
  and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact
  with counsel during deliberations.
• Schedule interpreters. Refer defendants to probation office as appropriate.
• Draft orders and judgments for the judge’s approval including judgments in a criminal
  case. Docket orders, pleadings, judgments, and minutes as directed by local court
  policy, utilizing applicable automated systems. Inform jury clerk of upcoming trials,
  needs for jurors, etc.
• Coordinate hearings. Assist in the accurate statistical reporting requirements of the
  Administrative Office. Review the quality of electronically filed documents, ensuring
  that all orders and automated entries are appropriately and accurately docketed, and
  make summary entries on the docket of all documents and proceedings.
• Review CJA eVoucher emails and forward on to judge for processing.
• Manage the day-to-day operations of the courtroom, maintain courtroom and jury room
  supplies, and handle routine office matters, e.g., handling mail.
• Manage chambers’ internal criminal files, and civil and criminal case management,
  MINIMUM QUALIFICATIONS
  High school diploma or equivalent; and
  Two years of specialized experience. Specialized experience is progressively responsible
  clerical or administrative experience requiring the regular and recurring application of
  clerical procedures that demonstrate the ability to apply a body of rules, regulations,
  directives, or laws and involve the routine use of specialized terminology and
  automated software and equipment for word processing, data entry or report
  generation.
  PREFERRED QUALIFICATIONS
  Bachelor’s degree.
  Prior federal court is highly desired.
  Prior legal experience is highly desired.
  Excellent computer and typing skills including skills in word processing (MS Word and
  Excel), proficiency with the databases, scanning and uploading documents, email, and
  web browsers.
  Excellent organization, analytical, oral and written communication skills, including the
  use of proper grammar, spelling, and punctuation.
  Self-starter, good tact and judgment, discretion, and professional demeanor.
  Experience in a fast-paced and demanding environment dealing with diverse legal
  issues.
  Experience coordinating and prioritizing the flow of work in a team-based environment.
  ENVIRONMENTAL DEMANDS
  Work is performed primarily in an office setting or courtroom.
  Some travel may be required.
  Some lifting may be required to handle and set up equipment in the courtroom.
  APPLICATION INFORMATION
  To apply, email the PDF documents to hr-usdc@mnd.uscourts.gov and add “2025-03 Courtroom
  Deputy position” in the email subject line.
  Please include the following in PDF format:
  Application for Employment (AO78) Found here –
  https://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-
  federal-employment;
  Resume; and
  Name and contact information for three (3) professional references. the coordination with law clerks and communication with other chambers
  regarding case-related issues.
• Maintain the judge’s day-to-day calendar. Arrange meetings, conferences, private
  attorney admissions and naturalization ceremonies as well as wedding ceremonies over
  which the judge may preside.
• Greet callers both in person and over the phone. Respond to inquiries and direct callers
  to the appropriate court staff.
• Assist with incoming and exiting law clerk logistics and extern onboarding.
• Prepare and maintain the judge’s travel itineraries and arrangements. Prepare and
  submit travel vouchers on behalf of the judge and law clerks.
• Prepare and file required reports on the judge’s behalf, including the Governance and
  Travel Report, and other reports as required.
• Other duties as assigned.
• All application materials received will be reviewed to identify the best qualified candidates.
• Only applicants selected to proceed to the next phase of the selection process will be
• notified. All application materials must be attached to the email as directed.
• Final interviews are held in person, applicants are responsible for any travel costs.
• The U.S. District Court reserves the right to modify the conditions of this job announcement, to
• withdraw the announcement, and to fill the position sooner than the closing date, if a closing date is
• shown, any of which actions may occur without prior written notice.