LEGAL SECRETARY

Who May Apply: Open to all qualified job seekers

Date Posted: 08/09/2023

Closing Date: 08/23/2023

Position Salary Range: $21.55 – $29.08/hourly; $44,996 – $60,719/annually

Telework Eligible: Yes/Hybrid

Job Summary

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect.  We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2023, has been recognized as a Star Tribune Top Workplace Minnesota for three years in a row and Top Workplace USA for two years in a row.

The Office is seeking a Legal Secretary to support the Environmental and Natural Resources Division located at our Town Square Tower office location. Specifically, these positions will support attorneys, paralegals, and investigators as directed by the supervisor. 

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

This position may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

• Knowledge of:
  • English sufficient to perform the job duties using reading, writing, and speaking skills; communicate effectively with internal and external customers during in-person, e-mail/written, and phone interactions
  • Legal terminology sufficient to comprehend and draft a variety of legal documents
  • Current data entry procedures, including filing and storage
• Skill in:
  • Preparing and processing legal papers and correspondence including but are not limited to: legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service
  • Word processing sufficient to use software, such as Microsft Word, to type and format letters, memos, reports, and other documents
• Ability to:
  • Learn how to establish, maintain, and use electronic databases

• Create, file, retrieve, and destroy electronic and paper records according to retention schedules
• Use customer skills on the phone, in person, and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically)

Preferred Qualifications

• Completion of legal secretary, legal administrative assistant, or related post-secondary training or certification OR two or more years as a legal secretary
  • Knowledge of eFiling procedures in various courts

How to Apply

Interested applicants must apply online through the State of Minnesota Careers website, which is the State’s official application and hiring site. The deadline for applications is Wednesday, August 23, 2023.

1. Go to www.mn.gov/careers;
2. Apply for posting number 68360
3. Direct Link

If you have any questions about the application process, please contact K.C. Moua at kc.moua@ag.state.mn.us or (651) 757-1279.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to K.C. Moua at kc.moua@ag.state.mn.us or (651) 757-1279.

Why Work For Us 

Diverse Workforce

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence, fostering understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

An Equal Opportunity Employer

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive service to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at (651) 259-3637 or email careers@state.mn.us. Please indicate what assistance you need.