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Legal Secretary

Posted 4 weeks ago

https://careers.mn.gov/psp/hcm92apc/MNCAREERS/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&FOCUS=Applicant&SiteId=1001&JobOpeningId=43677&PostingSeq=1&languageCd=ENG

Working Title: Legal Assistant

Who May Apply: Open to all qualified job seekers

Date Posted: 03/05/2021

Closing Date: 03/25/2021

Hiring Agency/Seniority Unit: Office of Administrative Hearings

Division/Unit: Administrative Law

Bargaining Unit: AFSCME – 206

Work Shift/Work Hours: Day Shift

Days of Work: Monday – Friday

Travel Required: No

Salary Range: $20.51 – $27.68 / hourly; $42,824 – $57,795 / annually

Classified Status: Classified

Connect 700 Program Eligible: Yes

Job Summary

Job Summary

Provide high-level legal and administrative office support services to judges and staff attorneys of the Office of Administrative Hearings (OAH).  Work is performed according to legal reference and OAH style manuals, Minnesota Statutes Chapters 14 and 176, and Minnesota Rules Chapter 1400. Your work will primarily include drafting, proofreading, editing, and finalizing lengthy, difficult, and complex legal documents for judges or staff attorneys; ensuring the quality of legal documents for content, grammar, spelling, proper citation format; maintaining accurate and complete data in OAH case management systems; maintaining working knowledge of hearing requirements; and other related duties to effectively provide legal administrative support.

OAH is an energetic, responsive, and respected service provider to Minnesotans, state and local governments, and the workers’ compensation system.

Qualifications

Minimum Qualifications

Education or Experience:

Completion of a legal secretary training program, legal secretary certification or experience as a legal secretary.

Legal secretarial experience or training that demonstrates the following skills and abilities:

Use of legal terminology to prepare and process legal documents and correspondence.

Data entry skills sufficient to create database records and update entries or creat and apply the basics of spreadsheets and supply/retrieve information in databases.

Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

Word processing – ability to use word processing software sufficient to type, format, edit and finalize legal documents and other written materials that are properly formatted, grammatically correct and error-free.

Ability to relate and communicate effectively with individuals who do not share the same culture, ethnicity, language, or other common experiences.

Preferred Qualifications

Strong WC or administrative law background / knowledge

Paralegal or Legal Secretary Certificate.

Experience providing clerical or office support in a legal setting.

Additional Requirements

It is the policy of the Office of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

SEMA4 Records Check (applies to current and past state employees only)

Criminal History Check

Employment Reference Check

Court Records Check

Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click “Apply” at the bottom of the page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Jill Melzarek at jill.s.melzarek@state.mn.us or 651-361-7834.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.

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